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Unified global platform
One record, every entity and country
Multi-entity capabilities let you set different rules per country or region and run HR from one unified system, with multi-currency and support for more than 30 languages.
HR for organisations that run on people, shifts and sites
One record from interview to first shift, an AI Copilot that takes action for your people, and people data that sits next to the financials. An Azure-based HR platform that integrates with Microsoft 365 and Microsoft Dynamics 365 Business Central.
AI-enabled with Exelsys CopilotMulti-country & multi-currency30+ languagesMicrosoft AzureGDPR compliant
At a glance
Where Exelsys runs today
- Customers
- 200
- Users
- 70,000
- Countries
- 18
- Languages
- 30+
Nine customers each run more than 1,000 employees on Exelsys, the largest more than 4,400.
The problem
Your finance system knows what your people cost. It does not run them.
Leave requests, shift cover, appraisals, permits, training records and the paperwork around a new starter. In most organisations of a few hundred people or more, that work runs through email, spreadsheets and whoever happens to know the process.
It holds up while the business is small. Add sites, entities or countries and the admin grows with it: time lost chasing approvals, errors that reach payroll, and records that are hard to produce when someone asks for them.
Your ERP knows the cost. Exelsys adds the workforce context.
Exelsys Copilot
Grow the business, not the HR admin
As headcount, sites and countries grow, so does the routine HR work. Exelsys Copilot is an AI agent that does it for your people: it checks leave balances, shows who is off, and books leave on their behalf, so HR keeps pace with growth without adding people for the admin. Copilot works in Absence Management today and is rolling out across the Standard and Professional modules.
2,000+
Trading Point runs more than 2,000 employees across six entities on Exelsys, and has grown on the same platform.
“Book my annual leave from 14 to 18 December”
Tell it what you need, typed or spoken
"Book my annual leave from 14 to 18 December", or "provide me with a list of all the sick leave I took this year".
Copilot only sees what that user is already allowed to see.
- Leave balance
- CalendarNo clashes
- Absence rules
It checks before it acts
Copilot checks the leave balance, the calendar and your company's absence rules before it does anything.
Exelsys Copilot
Done. I checked your balance and your calendar: five working days, no clashes.
- Annual leave requested
- 14–18 Dec · 5 days
- Balance remaining
- 7 days
- Line manager
- Notified for approval
Open the absence request
It does the work
The request is created, the line manager is notified, and the record is one click away.
AI Help Desk
Answers "how do I" in the platform
Ask how to do something in Exelsys and the AI Help Desk walks you through the steps, without raising a support ticket.
Generative AI
Writing help where the work happens
Drafts job descriptions, email templates and appraisal comments for people to review and edit before saving.
Recruitment
Intelligent CV processing
Reads candidate CVs into Exelsys, cutting manual data entry and making applicants searchable by skills and qualifications.
Why Exelsys
What changes when HR runs on one platform
Streamline processes
Less admin done by hand
Automate HR workflows end to end, from holiday approvals to expense claims. An AI-enabled modern interface helps people carry out processes faster.
Reporting
People data next to the financials
Business Central sync, Power BI, Business Analytics and Report Writer, so headcount, absence and labour cost sit alongside the numbers the business already trusts.
FastTrack implementation
Configured, not developed
A low-risk, cost-effective rollout. Most implementations take weeks, not months, and FastTrack implementation takes up to 30 working days*, subject to the customer's availability.
Third-party integration
Connects to what you already run
Connect on-site or third-party apps through a rich Web Services API, OData REST APIs or the Exelsys HCM Sync technology.
Mobile app
HR in every employee's hand
Exelsys Mobile extends the HR experience to every employee, for more engagement, productivity and adoption.
Security, reliability & scalability
Built on Microsoft Azure
The security, reliability and scalability of Microsoft Azure, so the platform grows with the organisation.
Great support
Backed by partners in your market
An extensive partner network across countries helps customers implement Exelsys and get the most out of it, with our product team behind them.
Access
One system, reached however your people work.
Browser
Full HRIS on any desktop browser, with no client install.
Mobile and tablet
Employees request, managers approve, on the device in their hand.
Approve or reject straight from the inbox.
Microsoft Teams
HR tasks surface where people already work.
All four reach the same Exelsys HRIS, so the data, the permissions and the audit trail are the same wherever people work.
HR Solutions
Explore productsOne platform, every HR module.
From core employee information and recruitment to absence, performance, surveys, expenses and payroll consolidation. Every module works from the same employee record, with Exelsys Copilot across it.
Exelsys HRIS Overview
An innovative, cost-effective HR solution that automates key processes, from holiday approvals and training requests to appraisals, expense claims, and beyond.
Employee Information Management
A powerful, centralised hub for managing all employee data throughout the entire employment lifecycle.
Absence Management
Automate leave policies, reduce absenteeism and give employees self-service holiday and sickness booking.
Training and Development Management
Plan, track and report on employee training, from course requests to certifications and development plans.
Compensation Management
Manage salary structures, track salary history, and apply system-suggested salary increases across your organisation.
Positions & Organisational Structures
Define and optimise your organisational structure, plan and manage headcount, and track salary budgets and actuals for each position.
Recruitment Management
End-to-end applicant tracking from job requisition to job offer, with AI-drafted job descriptions and CV processing.
Performance Management
Configurable appraisals, objectives, competencies and training needs that keep teams aligned.
Events Management
Plan, organise and track events across your organisation, with invitations, real-time responses and full visibility from creation to completion.
Business Analytics
Real-time, pivot-style analytics that let you slice, dice and understand your organisational data instantly.
Disciplinary Actions
Record, track and resolve disciplinary incidents with clear workflows and configurable rules.
Alerts & Notifications
Automate reminders, trigger intelligent alerts and deliver the right information to the right people at the right time.
To-Do Tasks
Collaborative, real-time task management that keeps your organisation aligned, accountable and moving forward.
Report Writer
Create custom reports with real-time data, designed exactly the way your organisation needs them.
Integrations
Works with the systems you already run
Results
Performance impact, in their own numbers
Retail · Workforce optimisation
90%fewer payroll errors
- 14 locations
- 90% less shift-planning time
- 93% faster wage preparation
- Streamlined HR, T&A and shift planning
- Valuable payroll insights gained
Transport · Operational efficiency
1,600+employees
- 62 custom user fields
- 150 automated alerts
- Faster delivery of critical information
Hospitality · Performance impact
1,000+employees supported
- Enhanced performance management
- Improved decision-making accuracy
Financial services · Global scalability
2,000+employees
- 6 entities, 46 locations
- Improved reporting speed and accuracy
- Alerts serving diverse department needs
Professional services · Digital transformation
100%paperless HR procedures
- Streamlined applicant tracking
- More efficient operations
- Real-time statistics and reporting
- Pharmaceutical manufacturer · Cyprus
- 2,000+
employees on Exelsys at a 50-year-old manufacturer with 15 plants in Cyprus, the Netherlands and Vietnam, offices in 19 countries and products sold in more than 120.
- Energy and compliance services · UK
- 4,400+
employees on Exelsys at a leading UK provider to social housing, operating from more than 30 offices and growing by acquisition.
- Property services contractor · UK
- 1,600+
employees on Exelsys at one of the UK's largest property services contractors, with directly employed trades teams in around 40 branches across the UK mainland.
- Restaurant group · Cyprus
- 2,100+
employees on Exelsys at the island's largest restaurant group, running global fast-food and casual dining franchises across more than 110 outlets.
- Quick-service restaurants · Cyprus
- 1,400+
employees on Exelsys at the Cyprus franchise of the world's best-known burger chain, with two dozen restaurants staffed on rotating shifts.
- Hotel group · Cyprus and Greece
- 900+
employees on Exelsys at a family-owned hotel group with resort and city properties in Cyprus and Athens.
How we work
Customer first, in what we actually do
We grow with you
The same platform from one site to many countries. Customers add modules, entities and people without changing system.
Trading Point: 2,000+ employees across six entities
We adapt to you
Configured around your policies, structures and forms, not the other way round, and without bespoke development.
An acquired hotel brought on within weeks
We are close to you
Delivered by partners who know your market and your business, with our product team behind every implementation.
Partners across 18 countries
We use it ourselves
Exelsys runs its own HR on Exelsys, AI included, so we feel what our customers feel.
Exelsys is its own customer zero
Fit
Who Exelsys is for
01
Roughly 200–5,000 employees
The range where HR administration becomes a real operational cost and a platform earns its place.
02
Several sites, entities or countries
Multiple companies, currencies and 30+ languages on one platform, with local rules applied where they differ.
03
Workforce-heavy operations
Shift cover, timesheets against projects, permits, health and safety records, high-volume recruitment. Transport and logistics, construction, manufacturing, hospitality, healthcare and the public sector.
04
An HR function already in place
Exelsys works best where there is an HR manager and a working process to put on the platform.
Security
Advanced access control and audit
Platform
Runs on Microsoft Azure
Data in transit is encrypted with SSL SHA-256 certificates, and data at rest with SQL Server TDE in the Azure data centre.
Sign-in
Password policies
Security profiles (complexity, expiry, lockout) are set by you, not by us.
Role
Role-based access
Access to functions is granted through roles you define and assign to users.
Sensitivity
Sensitivity-level access
Restrict visibility by data sensitivity level, so only authorised users can view the most confidential records.
the employee record
Everything is logged
System access log
Who accessed the system, and when.
System log
Operational events and errors, available for investigation.
Audit trail
Every data change in the system, tracked and attributable.
GDPR compliant: data handling, retention and subject rights are built into the platform.
What our customers say
In their own words
"Exelsys has helped us to streamline our Absence Management processes and increase efficiency while at the same time it helped to reduce administrative costs"
Biserka Ignatova
HR & Office Service Coordinator, MARS
"Exelsys is a powerful tool for our client recruitment business. It acts as a robust database of CVs, with strong search capabilities. It has helped streamline our procedures and added real value to the organization."
Performance Improvement Consulting
PwC
"Within a couple of weeks Exelsys adapted to accommodate a newly acquired Hotel, enabling the HR Department to have global overview and robust control over the whole Organisation."
Litsa Charalambous
Group HR Supervisor, Leonardo Hotels
"We needed an HCM system that could be customised to do everything, and streamline our manual HR processes, as well as meet the needs of our employee demographic. Exelsys was that system."
Nana Siriboe-Anderson
Chief People Officer, Cass Art
"Exelsys HCM has helped to diminish administrative work and released time and energy for the HR Department to focus on strategic initiatives such as personnel development."
Demetris Demetriou
Managing Partner, DFK Cyprus
"I found Exelsys HCM, to be an extremely value-adding HR Solution and I would recommend it to any organization seeking to advance its HR function. We found the Mobile App to be extremely useful, especially during the Covid-19 pandemic lockdown, as it allowed employees to carry out daily HR processes from anywhere."
Yiannis Kleanthous
HR & Marketing Manager, Hydra
"We believe in continuously investing into the future and after implementing Exelsys both HR, and employees benefited from the system, by having instant access to needed information and to streamlining HR processes."
Areti Vasilara
Human Resources Manager
"Working closely with Exelsys, we have managed to align Exelsys functions to our organisation’s needs; from managing people information electronically to optimising recruitment procedures and appraisals. We are dedicated to keeping up-to-date with new enhancements and taking advantage of all new functionalities, thereby ensuring optimization of all our people management procedures and adding real value to the organisation."
Elena Aristidou
People and Culture Manager, Grant Thornton Cyprus
"Exelsys has helped us to streamline our Absence Management processes and increase efficiency while at the same time it helped to reduce administrative costs"
Biserka Ignatova
HR & Office Service Coordinator, MARS
"Exelsys is a powerful tool for our client recruitment business. It acts as a robust database of CVs, with strong search capabilities. It has helped streamline our procedures and added real value to the organization."
Performance Improvement Consulting
PwC
"Within a couple of weeks Exelsys adapted to accommodate a newly acquired Hotel, enabling the HR Department to have global overview and robust control over the whole Organisation."
Litsa Charalambous
Group HR Supervisor, Leonardo Hotels
"We needed an HCM system that could be customised to do everything, and streamline our manual HR processes, as well as meet the needs of our employee demographic. Exelsys was that system."
Nana Siriboe-Anderson
Chief People Officer, Cass Art
"Exelsys HCM has helped to diminish administrative work and released time and energy for the HR Department to focus on strategic initiatives such as personnel development."
Demetris Demetriou
Managing Partner, DFK Cyprus
"I found Exelsys HCM, to be an extremely value-adding HR Solution and I would recommend it to any organization seeking to advance its HR function. We found the Mobile App to be extremely useful, especially during the Covid-19 pandemic lockdown, as it allowed employees to carry out daily HR processes from anywhere."
Yiannis Kleanthous
HR & Marketing Manager, Hydra
"We believe in continuously investing into the future and after implementing Exelsys both HR, and employees benefited from the system, by having instant access to needed information and to streamlining HR processes."
Areti Vasilara
Human Resources Manager
"Working closely with Exelsys, we have managed to align Exelsys functions to our organisation’s needs; from managing people information electronically to optimising recruitment procedures and appraisals. We are dedicated to keeping up-to-date with new enhancements and taking advantage of all new functionalities, thereby ensuring optimization of all our people management procedures and adding real value to the organisation."
Elena Aristidou
People and Culture Manager, Grant Thornton Cyprus
How you buy
Delivered through partners who know your business
Exelsys is implemented and supported by partners, with our product team behind them. Tell us where you are and what you run, and we will introduce you to the right one.
FAQs
Want to find out more?
Yes. If you would like a live demo of Exelsys for your team, get in touch through our contact page and we will set it up.
Subscription pricing is based on the number of active employees and the modules you select per Exelsys Edition. Tell us about your organisation through the contact page and we will put a figure to it.
Exelsys is based on Microsoft Azure PaaS, which provides the security, performance and reliability normally found only in the most sophisticated IT departments. Azure is a secure, open and flexible cloud platform managed by Microsoft.
Yes. With the Exelsys WSI (Web Services Interface) and OData connectivity options, your developers can access HRIS data from third-party apps, reporting tools or any custom application.
Exelsys is GDPR compliant. Data transferred from client devices to the platform is encrypted using SSL SHA-256 certificates. Data is also encrypted at the Azure data centre using SQL Server TDE encryption, so no one without the key can decrypt the database file.
That depends on where your time goes today. In the demo we look at your current processes and show where the hours and errors sit, so you can judge it on your own numbers.
Yes. Exelsys comes in Standard and Professional Editions, with optional add-on modules. It can also be sold on a single-module basis, for example just Leave of Absence Management or Expenses.
No. Exelsys is provided exclusively as a subscription-based service (SaaS).
Yes, and it is included in the subscription. Exelsys Copilot is an AI agent that takes action on a user's behalf: in Absence Management it checks leave balances and team availability and books leave, typed or spoken, and it is rolling out across the Standard and Professional modules. Generative AI drafts job descriptions, email templates and appraisal comments, CVs are processed automatically, and the AI Help Desk answers "how do I" questions in the platform. AI only works within each user's existing permissions.
See it on your own processes
Schedule a personalised demo built around how your organisation runs: your sites, your shifts, your approvals.
